ITI COPA (Computer Operator & Programming Assistant) – Basic Notes

Topic -

PowerPoint Presentations & Image Editing

1. Introduction to Image Editing and Presentations

In the modern digital world, images and presentations play a very important role in communication. Whether it is education, business, training, marketing, or office work, visual content helps to explain ideas clearly and effectively. Image editing improves the quality and appearance of pictures, while presentation software is used to present information in a structured and attractive way.

For ITI COPA students, knowledge of image editing and presentation tools is essential because these skills are widely used in offices, institutions, and industries for reports, seminars, training sessions, and meetings.

2. Introduction to OpenOffice

OpenOffice (Apache OpenOffice) is a free and open-source office suite. It provides applications similar to Microsoft Office and is widely used where free software is preferred.

Components of OpenOffice

Writer – Word processing (similar to MS Word)
Calc – Spreadsheet application (similar to MS Excel)
Impress – Presentation software (similar to MS PowerPoint)
Draw – Drawing and image editing tool
Base – Database management
Math – Mathematical formula editor

Advantages of OpenOffice

Free and open-source
No license cost
Supports multiple file formats
Works on Windows, Linux, and macOS
Suitable for offices and educational institutions

3. Introduction to Image Properties and Image Editing

What is an Image?

An image is a visual representation of an object, person, place, or information. Images can be digital photographs, drawings, graphics, or scanned pictures.

Image Properties

Image properties define the characteristics of an image.

1. Size

Dimensions of the image (width × height)
Measured in pixels or inches

2. Resolution

Indicates clarity and sharpness of an image
Measured in DPI (Dots Per Inch)
Higher DPI means better quality

3. Color Depth

Number of colors an image can display
Higher color depth gives richer images

4. File Size

Amount of storage space used by the image
Depends on resolution, size, and format

5. Brightness and Contrast

Brightness controls lightness or darkness
Contrast controls difference between light and dark areas

Introduction to Image Editing

Image editing is the process of modifying or improving digital images using software tools.

Common Image Editing Operations

Cropping
Resizing
Rotating
Adjusting brightness and contrast
Color correction
Removing unwanted parts
Adding text or shapes

Image Editing Software Examples

GIMP (Open Source)
Paint
Adobe Photoshop
OpenOffice Draw

Uses of Image Editing

Improve image quality
Prepare images for presentations
Create posters, banners, and flyers
Professional document preparation

4. Introduction to Different Image Formats and Their Uses

Different image formats are used for different purposes depending on quality, size, and compatibility.

1. JPEG / JPG (Joint Photographic Experts Group)

Compressed format
Small file size
Used for photographs
Lossy compression

Uses:
Digital photos, websites, presentations

2. PNG (Portable Network Graphics)

High quality
Supports transparency
Lossless compression

Uses:
Logos, web graphics, images with transparent background

3. BMP (Bitmap Image)

Uncompressed format
Very large file size
High quality

Uses:
Basic image storage, Windows system images

4. GIF (Graphics Interchange Format)

Supports animation
Limited colors (256)
Small size

Uses:
Simple animations, icons, small graphics

5. TIFF (Tagged Image File Format)

High quality
Large file size

Uses:
Professional printing, scanning

5. Introduction to PowerPoint

Microsoft PowerPoint is a presentation software that is part of the Microsoft Office Suite. It is used to create slide-based presentations that include text, images, charts, audio, video, and animations.

Definition

A presentation is a structured way of displaying information using slides to communicate ideas clearly to an audience.

6. Advantages of PowerPoint

Easy to use
Visual presentation of information
Supports multimedia (audio, video, images)
Professional appearance
Helps in effective communication
Widely used in offices, schools, and industries

7. PowerPoint Interface and Components

Main Components

Title Bar
Ribbon (Tabs and Groups)
Slides Pane
Notes Pane
Status Bar

Common Tabs in PowerPoint

Home
Insert
Design
Transitions
Animations
Slide Show
Review
View

8. Creating Slide Shows in PowerPoint

Steps to Create a Presentation

Open Microsoft PowerPoint
Choose a blank presentation or template
Add slides using layouts
Enter text
Insert images, charts, and objects
Apply design and themes
Add transitions and animations
Save the presentation

Slide Layouts

Title Slide
Title and Content
Section Header
Two Content
Comparison
Blank Slide

9. Adding and Editing Content in Slides

Text

Add titles and bullet points
Format text (font, size, color)

Images

Insert pictures
Resize and position images
Apply picture styles

Charts and Tables

Used for numerical data
Easy comparison and analysis

Audio and Video

Makes presentation interactive
Useful for training and demonstrations

10. Slide Transitions and Animations

Transitions

Applied between slides
Examples: Fade, Push, Wipe, Split

Animations

Applied to objects on slides
Examples: Entrance, Emphasis, Exit

Purpose:
To make presentations attractive and engaging

11. Fine-Tuning the Presentation

Fine-tuning means improving the presentation for clarity, readability, and impact.

Tips for Fine-Tuning

Use simple and readable fonts
Limit text on each slide
Use bullet points instead of paragraphs
Use high-quality images
Maintain consistency in design
Avoid excessive animations
Use proper color contrast

12. Good Presentation Techniques

Good presentation technique is as important as good slides.

Key Techniques

Clear objective
Simple and structured content
Eye contact with audience
Proper voice modulation
Confidence and body language
Proper use of slides (do not read slides)
Time management

13. Importance of PowerPoint for COPA Students

Essential office skill
Useful in training and seminars
Required for presentations and reports
Improves communication skills
Enhances employability

MCQ Questions (40 Questions for CBT Exam)

1. PowerPoint is used to create:

A) Documents
B) Spreadsheets
C) Presentations
D) Databases
Ans: C

2. PowerPoint is part of:

A) Windows
B) MS Office
C) Linux
D) OpenOffice Writer
Ans: B

3. OpenOffice is:

A) Paid software
B) Open-source software
C) System software
D) Utility software
Ans: B

4. Which OpenOffice application is used for presentations?

A) Writer
B) Calc
C) Impress
D) Draw
Ans: C

5. Image editing means:

A) Printing image
B) Scanning image
C) Modifying image
D) Saving image
Ans: C

6. DPI stands for:

A) Data Per Image
B) Dots Per Inch
C) Digital Pixel Image
D) Display Per Inch
Ans: B

7. Which image format is best for photographs?

A) PNG
B) BMP
C) JPG
D) GIF
Ans: C

8. PNG format supports:

A) Animation
B) Transparency
C) Large file size only
D) Audio
Ans: B

9. GIF format is used for:

A) High-quality photos
B) Videos
C) Animations
D) Printing
Ans: C

10. BMP image files are:

A) Highly compressed
B) Small in size
C) Uncompressed
D) Animated
Ans: C

11. Which software is open-source image editor?

A) Photoshop
B) GIMP
C) CorelDraw
D) Paint
Ans: B

12. A PowerPoint file extension is:

A) .docx
B) .xlsx
C) .pptx
D) .txt
Ans: C

13. Slide layout defines:

A) Animation
B) Slide structure
C) Transition
D) Printing
Ans: B

14. Which tab is used to insert images?

A) Home
B) Insert
C) Design
D) Review
Ans: B

15. Which feature is applied between slides?

A) Animation
B) Transition
C) Template
D) Theme
Ans: B

16. Animation is applied to:

A) Slides
B) Background
C) Objects
D) Printer
Ans: C

17. Which tool helps in slide design?

A) Design tab
B) Review tab
C) View tab
D) Slide Show tab
Ans: A

18. Notes pane is used for:

A) Audience notes
B) Speaker notes
C) Slide titles
D) Printing slides
Ans: B

19. Which view is used for presentation delivery?

A) Normal view
B) Outline view
C) Slide Show view
D) Notes view
Ans: C

20. Which image property defines clarity?

A) Size
B) Resolution
C) Format
D) Color
Ans: B

21. Cropping means:

A) Enlarging image
B) Cutting unwanted part
C) Coloring image
D) Rotating image
Ans: B

22. Which image format supports animation?

A) JPG
B) BMP
C) GIF
D) PNG
Ans: C

23. Which component shows all slides together?

A) Ribbon
B) Slides pane
C) Status bar
D) Notes pane
Ans: B

24. A good slide should contain:

A) Long paragraphs
B) More images than text
C) Clear and short points
D) No formatting
Ans: C

25. Which improves presentation quality?

A) More text
B) Too many animations
C) Consistent design
D) Random colors
Ans: C

26. Which tab is used to start slide show?

A) Design
B) Review
C) Slide Show
D) View
Ans: C

27. Charts in PowerPoint are used to:

A) Enter text
B) Show data visually
C) Animate slides
D) Print slides
Ans: B

28. Which image format has large file size?

A) JPG
B) PNG
C) BMP
D) GIF
Ans: C

29. OpenOffice Impress is similar to:

A) MS Word
B) MS Excel
C) MS PowerPoint
D) MS Access
Ans: C

30. Presentation templates help to:

A) Increase file size
B) Save time
C) Delete slides
D) Print slides
Ans: B

31. Which property controls lightness of image?

A) Contrast
B) Resolution
C) Brightness
D) Format
Ans: C

32. Which property controls difference between colors?

A) Brightness
B) Resolution
C) Contrast
D) Size
Ans: C

33. Speaker should avoid:

A) Eye contact
B) Clear voice
C) Reading slides
D) Confidence
Ans: C

34. A good presentation font should be:

A) Decorative
B) Hard to read
C) Simple and clear
D) Very small
Ans: C

35. Slide transitions should be:

A) Too many
B) Very fast
C) Simple and limited
D) Random
Ans: C

36. Which is an advantage of PowerPoint?

A) Text-only content
B) No multimedia support
C) Visual communication
D) Limited use
Ans: C

37. Which view is used to rearrange slides?

A) Normal
B) Slide Sorter
C) Notes
D) Reading
Ans: B

38. TIFF images are mostly used for:

A) Web pages
B) Animations
C) Professional printing
D) Icons
Ans: C

39. Open-source software means:

A) Paid software
B) Trial software
C) Source code available
D) Hardware
Ans: C

40. PowerPoint is mainly used for:

A) Programming
B) Data analysis
C) Presenting information
D) Operating system
Ans: C

ITI (Trade - COPA) Day-11